Reducing expenditure through proactive building maintenance

Spending way too much money on emergency repairs for your property? Tired of disrupting business and losing revenue in the process? If so, then it’s probably time you switch to a proactive building maintenance approach.
Staying proactive means you’re always one step ahead, and fixing any potential problems before they even have a chance to surface.

Some will argue it’s cheaper to stay reactive, and may pose the question of ‘why fix what isn’t broken’? Well, it’s a case of investing money to make money; it may seem like an initial loss in time and resources to plan and prevent, but you’ll quickly gain a top-quality building with no troublesome issues in the long term.
Put it this way – if you have a choice between spending small, budgeted amounts frequently or being shell shocked with a huge repair down the track that costs you thousands, chances are you’ll choose the former.
You’ll not just reduce expenditure – you’ll also boost your cashflow and revenue. The better and safer your property looks and feels, the greater productivity you’ll gain and your staff and operations will be at the top of its game.
Here are the areas you’ll save the most in with the help of proactive building maintenance.

Large-scale repairs

Proactive building maintenance is the difference between the quick fix of a leaking tap and a huge water problem. Any large-scale repair will cost significantly more than scheduled minor fix-ups.
With reactive maintenance, the cost of repairs is completely out of your hands. You could unexpectedly be forking out tens of thousands of dollars to fix the repair, purchase new equipment and materials, pay for the re-installation process and accommodate for any other hidden costs.
It’s not just the immediate repair at hand – your one major breakdown could be a catalyst for multiple issues. If your repairs are an emergency, it can be even more costly to complete the fixes in a timely matter.
Plus, let’s not forget the outdoor maintenance, which can also have its fair share of problems. An unkept landscape or garden not only looks unappealing, but it can attract rodents and pests, causing you a wealth of trouble if you’re faced with a serious invasion.

Labour costs

Devastating repairs will send you into overdrive, meaning you could incur extensive overtime hours and labour costs from outsourced services. If you’re in crisis and need a swift turnaround, costs will rise again.
Depending on the repair, you’ll also be forced to call in additional professional help to tackle any unforeseen issues that arise – help you may not have needed in the first place if you were proactive and addressed the problem in its early stages.
For example, with any storm water drains on your property, a proactive maintenance approach would see you hiring a plumber to clean them once a year. However, if you take a reactive stance, three years down the track you could be faced with a blocked drain and serious flooding. By then, you’re not only paying your plumber hundreds more to unblock the drains, but you’ll be calling in a larger workforce to fix areas of your building that have experienced serious flood damage, such as the flooring or equipment.

Energy costs

Faulty or ageing equipment and systems can cause unnecessary energy wastage and provide a staggering spike to your energy bills. A preventative approach will ensure your lighting, air filters, air conditioning and heating systems and more are in check and energy efficient. It could be as simple as regularly inspecting your ventilation systems or replacing a faulty light bulb early on. Proactive maintenance will also allow you identify and implement any upgrades to improve your energy efficiency.


Maintaining a high functioning, top quality property in the long term will keep your tenants happy and willing to maintain the occupancy. Reactive management and a trend of disruptive repairs may drive away your tenants, leaving your building unoccupied and without revenue, putting complete pressure on you to pay the bills.


The big upside to proactive building maintenance is the ability to plan and control your expenditure. Budgeting your time and money will not just see you reduce your spending, but better manage the expenditure you do have. By staying proactive, you can account for the maintenance costs in your budget and ensure you’re not put in a difficult position later on. You can also schedule these inspections during off-peak periods to minimise disruption to your operations and cashflow.

Where do you start?

It all starts with a proactive plan, and i do maintenance can help every step of the way. We are experts at proactive building maintenance and reducing expenditure for property owners, so get in touch for a chat about your needs.